Bylaws Update

Bylaws of the Palo Pinto County Retired Teachers and School Employees Association


The name of this organization shall be the Palo Pinto County Retired Teachers and School Employees Association, which hereinafter shall be referred to as the Association. The Texas Retired Teachers Association shall hereafter be referred to as TRTA.


The purpose of the Association shall be to:

Afford opportunities for united action in solving problems relative to the needs of retired school personnel and assisting local, state and national organizations in solving mutual problems;


Encourage membership in the Association, TRTA, the National Retired Teachers Association and other organizations benefiting retired school personnel and the community;


Encourage retired school personnel to use their talents, training and experience in furthering the educational, social, civic spiritual growth of the community, the state and the nation;


Promote the economic, social and professional status of retired educators and present the image of aging as one of dignity, purpose and independence;


Encourage active school personnel to prepare in advance for retirement, keeping them aware of the activities and importance of the Association and TRTA as the only organizations that work to protect and promote the welfare of retired teachers and school personnel in Palo Pinto County and the State of Texas;


Gather information of value to Association members and make it available to them through phone calls, presentations at meetings and/or newsletters;


Provide an organizational framework through which an opportunity is provided for retired school personnel to continue a life of service to fellow members, active colleagues and the community; and


Provide opportunities for social interaction of retired school personnel through social and business meetings, the newsletter and working together to further the aims of the Association by helping to create a better community in which to retire.



     Section 1.  Classification.  There shall be two (2) classes of members: Active and Associate.

Active members shall be any retired school personnel who is an annuitant of benefits from a Teacher Retirement System and who pays Association and TRTA dues.


Associate Members shall be anyone interested in education who desires to promote the objectives of the Association and TRTA and who pays both Association and TRTA dues.


When a member reaches the age of 90, the Association will pay his/her Association and TRTA dues.

Section 2.  Dues. Any change in dues shall be voted on at the May meeting.

Annual Association dues for all members shall be five dollars ($5.00).


Annual TRTA dues of both Active Members and Associate Members shall be thirty-five dollars ($35.00).


     Section 1. Elected Officers. The elected officers of the Association shall be      President,        First Vice-President, Second Vice-President, Secretary and      Treasurer.   All officers           shall be members of the Association and TRTA.

     Section 2. Nomination/Election

Nomination. At the regular January/February meeting, a Nominating Committee of three members shall be elected by the Association. The Chairman shall be selected from among the Committee members. The election shall be by “voice.”


Election of Officers. Election of officers shall occur at the regular March/April meeting. The Nominating Committee, with consent of the nominees, shall present in nomination, the name of a member for each elective office. Additional nominations, with consent of those being nominated, may be made from the floor. Election shall be by ballot except that if there is only one nominee for an office, the vote for that office may be by “voice” vote. A majority vote shall elect. The Nominating Committee shall serve as a search committee for the President and make recommendations to fill vacancies during the year.

     Section 3. Term of Office. Officers shall serve two year terms, beginning

             July     1st  through June 30 or until their successors are elected or appointed and take office. They may be reelected. Appointees’ terms shall coincide with that of the President.

     Section 4. Vacancy in Office

A vacancy in the office of President shall be filled by the First Vice-President.

Any other vacancy shall be filled by Presidential appointment subject to Executive Committee approval and shall serve for the remainder of the term.

     Section 5. Duties of Officers. The officers shall perform their duties as defined in these Bylaws, in addition to other duties assigned by the Association or described in ROBERT’S RULES OF ORDER NEWLY REVISED.

 The President shall:

Preside at all meetings of the Association and of the Executive Board;

Appoint, with the approval of the Executive Board,  a Parliamentarian, a Historian and all Chairmen of Standing and Special Committees except the Program and Membership Committee chairmen;

Appoint the appropriate number of delegates and alternates to the state TRTA convention.

Serve as an ex-officio member of all committees except the Nominating Committee.

Call Executive Board meetings when necessary; and

Fill vacancies in office, subject to Executive Board approval.


The First Vice-President shall:

Serve as Membership Chairman

Be responsible for publication of the Yearbook; and

Preside in the absence of the President and assume the office of President should the office become vacant.


The Second Vice-President shall:

Serve as Program Chairman and

Preside in the absence of the President and First Vice-President.


The Secretary shall:

Record and keep a permanent file of the minutes of all meetings and pass them to the incoming Secretary at the close of the term of office for safe keeping;

Furnish a copy of the minutes to the President and Membership no less than one (1) week prior to the next scheduled meeting;

Conduct correspondence as directed by the President and Executive Board;

Maintain a copy of Association Bylaws and a list of all officers and committee chairmen at all meetings for reference purposes; and

        E.   The Treasurer shall:

Collect and record receipt of dues and issue membership cards;

Pay bills as authorized by the President; each check requires two (2) signatures;

Furnish a copy of the financial report to the President and Membership no less than one (1) week prior to the next scheduled meeting and as requested by the Executive Board.

Keep a proper set of financial records and present them for an annual audit;

Forward TRTA dues to the TRTA in a timely manner; and

Send names of deceased members to TRTA.


The Parliamentarian shall see that all actions of the Association comply with these Bylaws or TRTA Bylaws. If such actions are not addressed in either set of Bylaws, then, the actions shall comply with ROBERT’S RULES OF ORDER NEWLY REVISED.


The immediate Past President shall serve as an advisor to the Association and shall serve as a member of the Executive Board.


        Section 1.  Regular Meetings. Regular meetings shall be held on the third Tuesday of each month, September through May.  A majority of the Executive Board may change the date when necessary.

        Section 2.  Special Meetings. Special meetings shall be at the call of the President at the written request of             three (3) members of the Executive board or at the request of ten (10) members.

       Section 3.  Quorum.  A majority of members in attendance shall constitute a quorum.


       Section 1. Composition.  The Executive Board shall consist of the elected officers and the Immediate Past             President.

       Section 2. Duties.  The Executive Board shall:

Approve appointments of the President to fill vacancies in office;

Call special Association meetings at the request of three (3) Executive Board members;

Direct the Secretary to conduct necessary correspondence;

Recommend any dues change at the May meeting;

Approve Presidential appointment of Committee Chairs;

Recommend establishment of new committees;

Have the power to act for the Association between regular meetings and report those actions taken at the next regular meeting; and

Be subject to the wishes of the Association and take no action which would conflict with Association action.


        Section 1. Types. Association committees shall be either standing or special.  The      chairs of all committees shall be members of the Association and TRTA.

Standing Committees may be Membership, Public Relations, Legislative, Community Volunteer Service, Retirement Education Planning, Informative and Protective Services, Healthy Living, Scholarship and B.E.A.R. Book;

Special Committees shall be established, as needed, by the President and approved by the Executive Board.

        Section 2. Duties.

 The Membership Committee shall extend an invitation to prospective members and inform them that TRTA is the only group that represents them in Austin and that the importance of a large membership when working with the legislature;

The Public Relations Committee shall contribute to district newsletter and release news of Association activities to the local news media.

The Legislative Committee shall keep the Association informed of proposed legislation affecting retired school employees, and devise plans, in cooperation with other educational organizations, to stimulate interest and action on ongoing legislation for the common welfare.

B.E.A.R.  Book Committee shall secure funds, purchase and prepare books and plan for distribution of books.

Scholarship Committee shall secure funding; distribute applications, review applications, select, and notify recipient of scholarship.

Community Volunteer Service Committee shall work to encourage members to identify community needs and provide volunteer services. The Chair shall collect volunteer service hours from members and report to the District Chair of Volunteer Service.

The Retirement Education Committee shall cooperate with District Retirement Education Committee in planning programs and providing information for retiring school personnel.

The Informative and Protective Services Committee shall gather and disseminate information, for their well-being, to retired school personnel.

The Healthy Living Committee shall develop and initiate programs for the maintenance of good health of retirees.



ROBERT’S RULES OF ORDER NEWLY REVISED shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and TRTA Bylaws.



Section 1.These Bylaws may be amended at any regular meeting of the Association by a two-thirds (2/3) vote, provided that the proposed amendment has been submitted in writing thirty (30)days in advance of the meeting.

Section 2.These Bylaws shall be automatically amended to comply with TRTA Bylaws.